Business Details
12 Years
experience
Real Estate Transaction Coordination Services
5280 File Management has been dedicated to simplifying real estate transactions for over two decades. Our mission is to alleviate the administrative burden on real estate professionals, allowing them to focus on client acquisition and business growth. With a team of highly skilled transaction coordinators, we provide end-to-end file management services, ensuring meticulous attention to detail and adherence to deadlines. Our expertise spans contract compliance, scheduling, document digitization, and problem-solving throughout the transaction lifecycle. We leverage advanced document scanning technology and customized systems to optimize workflow efficiency.Founded in 2014 by industry veteran Carrie Manning, our company builds on decades of collective experience in real estate operations. We serve agents across Colorado with transparent communication, competitive pricing, and a commitment to continuous process improvement. Our clients benefit from streamlined transactions, enhanced client satisfaction, and significant time savings. Backed by glowing testimonials from real estate professionals and lenders, we maintain a steadfast dedication to excellence in every file we manage.
Services
File Management
Deadline Monitoring
Scheduling Services
Document Scanning
Compliance Management
Details
- Year established: 2014
Highlights and features
- We offer over 20 years of real estate transaction expertise.
- Our team implements customized systems for efficient file management.
- We provide competitive pricing with transparent $400-$450 file fees.
- Our coordinators handle contract compliance and deadline tracking.
- We maintain proven partnerships with Colorado real estate professionals.
What people say
Phenomenal transaction coordinator
Streamlined my business
Highest integrity
Seamless communication
Invaluable resource
Services
File Management
Our comprehensive file management service handles all transaction documents from contract to closing. We ensure proper organization, digital archiving, and compliance with Colorado Real Estate Commission guidelines. Our team uses advanced scanning technology to maintain secure, accessible records throughout the transaction process while guaranteeing 100% complete documentation.
Deadline Monitoring
We provide proactive deadline monitoring for all critical transaction milestones. Our system tracks contract deadlines, appraisal dates, inspection timelines, and closing requirements while sending timely reminders to all parties. This service prevents missed deadlines and ensures smooth transaction progression through automated alerts and manual follow-ups.
Scheduling Services
Our scheduling service manages all transaction-related appointments including property walkthroughs, closing dates, and inspection bookings. We coordinate between agents, clients, lenders, and title companies to ensure optimal timing while handling rescheduling needs and maintaining clear communication across all parties involved in the transaction.
Document Scanning
We convert physical transaction documents into secure digital formats using high-speed scanning equipment. Our system classifies and indexes documents for easy retrieval while maintaining compliance with industry standards. This service creates organized digital records that remain accessible to agents and brokers throughout the transaction lifecycle.
Compliance Management
Our compliance service ensures all transaction documents meet DORA requirements and brokerage portal standards. We perform contract audits, verify signature compliance, and maintain proper documentation formatting. This service protects agents from regulatory issues through meticulous attention to Colorado-specific real estate regulations and industry best practices.
People
Carrie Manning
Lead Transaction Coordinator & Owner
Carrie Manning founded 5280 File Management in 2014 after two decades of real estate operations experience. She specializes in transaction management systems and has supported agents with thousands of successful closings while maintaining exceptional client satisfaction ratings.
Danika Pittenger
Compliance Manager
Danika Pittenger brings five years of compliance expertise to our team, managing DORA requirements and brokerage portal standards. She develops efficiency systems while ensuring regulatory compliance across all transaction files and maintaining strong community engagement through humanitarian efforts.
Nikki Rohlfs
Transaction Coordinator
Nikki Rohlfs combines real estate industry knowledge with organizational expertise as a transaction coordinator. With eight years in Denver's real estate market, she contributes fitness and photography skills to our team while providing exceptional transaction support and client communication.
Aidan Johnson
Administrative Assistant
Aidan Johnson supports our operations with eight years of customer service experience and technical expertise. He manages file organization and client communications while maintaining computer systems, bringing a unique combination of technical skills and administrative proficiency to our team.
Questions
What real estate transaction services do you offer?
We provide complete transaction coordination including contract management, deadline tracking, document scanning, compliance assurance, and scheduling services for Colorado real estate professionals.
How much do your services cost?
Our standard file management fee ranges from $400 to $450 per transaction, depending on specific service requirements and transaction complexity.
How do you ensure transaction compliance?
We maintain DORA compliance through regular audits, proper document formatting, and contract signature verification while staying current with Colorado Real Estate Commission regulations.
What areas do you serve?
We primarily serve real estate professionals throughout Colorado, with a focus on the Denver metropolitan area and surrounding communities.
How do you handle scheduling conflicts?
Our team proactively coordinates all transaction appointments and manages rescheduling needs through centralized communication with all involved parties.
Can you work with our existing systems?
Yes, we integrate with common brokerage platforms and can adapt to your preferred document management systems for seamless workflow integration.
